Company Secretarial Assistant


This job has been closed.

Number of Positions:
Contract Type:
Full time - permanent
Working Hours:
Shire Park, Kestral Way, Welwyn Garden City
Closing Date:
Job Category:
Business Unit:
GB Head Office

What’s in it for you

We offer excellent benefits that help make Tesco a great place to work.  These include but aren’t limited to:

  • Annual bonus scheme where you can earn up to 5% of base salary
  • Holiday starting at 20 days plus a personal day rising to 22 days after 12 months (plus 8 Bank holidays)
  • On-site state of the art gym at our Welwyn Campus with discounted “Gympass” membership & free health checks via Nuffield Health
  • Retirement savings plan - save between 4% and 7.5% and Tesco will match your contribution
  • Life Assurance - 5 x contractual pay
  • Share Schemes – Join our ‘Buy As You Earn’ & ‘Save As You Earn’ share schemes after 3 months service
  • Colleague Clubcard (including a 2nd card for a family member) after 3 months service
  • Colleague Discounts:
    • 10% increasing to 15% after every pay day for a four day period, off most purchases at Tesco
    • 10% off One Stop
    • 10% off pay monthly & SIM only deals with Tesco Mobile
    • 20% off all F&F purchases
    • 20% off car, pet and home insurance at Tesco bank. T&C’s apply
    • 25% off Tesco Café
    • 50% off complete glasses purchases & free eye tests (other offers available) at Vision Express
    • 50% off health checks at Tesco Pharmacy
  • An exclusive deals and discounts website saving you money on everyday purchases, treats for the family, eating out and utility bills for the home
  • Cycle to work scheme
  • Shuttle Bus Service to/from Welwyn Garden City Station to Welwyn Campus
  • Opportunities to get on - take advantage of our ongoing learning opportunities and award-winning training, to help you achieve the job and career you want
  • Our Employee Assistance Programme helps you deal with life’s challenges
  • Financial wellness - Tesco has partnered with experts to help you make the most of your money
  • Get involved in a range of fundraising activities with our long-term charity partners

About the role

An opportunity has arisen to join this high profile, fast-paced and collegiate FTSE50 team. This important and varied role will involve a broad range of general company secretarial duties with regular exposure to partners in the business, supporting projects and transactions.

We are looking for a confident and upbeat self-starter with a good understanding of company law and corporate secretarial responsibilities and who is eager to learn and apply their knowledge.

You will be responsible for

As a Company Secretarial Assistant in the team, you will have responsibility for a variety of matters across the areas below.

Your responsibilities may include:

  • Supporting the Senior Assistant Company Secretaries in the delivery of listed and subsidiary Board and committee governance
  • Supporting compliance with the Market Abuse Regulations and the Group’s payment practice reporting requirements
  • Advising on business signing requirements and maintaining the powers of attorney register
  • Preparing and releasing routine UK Stock Exchange announcements, FCA notifications, Central Irish Bank filings and NSM submissions
  • Supporting a portfolio of UK and international companies, including maintaining statutory records on Blueprint and submission of statutory filings, supporting with corporate transactions and intra-group restructurings as part of corporate simplification activities, liquidations and inter-company dividends
  • Organising subsidiary board meetings, preparing minutes and other ancillary documents
  • Supporting with leading our Dutch subsidiary board and minuting meetings where required
  • Supporting on the end-to-end annual subsidiary accounts process in collaboration with other company secretaries, cross-functional teams and external auditors; preparing and reviewing accounts
  • Supporting the Senior Assistant Company Secretary in the preparation of induction material for statutory director appointments
  • Assisting with global half-yearly health checks
  • Assisting with general team administration, and providing support to other team members as and when required
  • Responding to ad hoc queries from international businesses, joint venture partners and third-party service providers
  • Assisting the Senior Assistant Company Secretary in the delivery of the Tesco PLC Annual General Meeting and shareholder documentation
  • Responding to routine shareholder enquiries and assist with shareholder queries from around the business

You will need

Attention to detail and the ability to work well as a teammate will be key strengths. You will be able to adapt quickly in a fast paced environment. The role will require you to support the evolving needs of the team and the wider business. You will be able to work autonomously on tasks and lead your own workload to ensure that all relevant timelines are met.

In addition, we are looking for:

  • Part or ICSA qualified with a good understanding of company law and governance requirements and having demonstrated this understanding within a team with Corporate Secretariat responsibilities
  • Good written and verbal communication skills, attention to detail is needed
  • Good planning and organisational skills; with the ability to handle your own time, prioritise and meet timelines without compromising on quality
  • The ability to adapt well to change in a fast paced retail environment
  • Strong PC skills including Word, Excel, Adobe, virtual meeting software such as Microsoft Teams, Outlook and Blueprint (or similar entity management system)

About us

Our vision here at Tesco is to become every customer's favourite way to shop, whether they are at home or out on the move.  Our core purpose is ‘Serving Britain's shoppers a little better every day’.  Our business was built with a simple mission – to be the champion for customers, helping them to enjoy a better quality of life and an easier way of living. This hasn't changed. Customers want great products at great value which they can buy easily and it's our job to deliver this in the right way for them.  In the UK, we serve some 66 shoppers every second, so it's our goal to ensure every one of those customers experiences just a little better service on each visit.
We are proud to have an inclusive culture at Tesco where everyone truly feels able to be themselves. At Tesco, we not only celebrate diversity, but recognise the value and opportunity it brings to enable us to serve our shoppers a little better every day. We're committed to creating a workplace where differences are valued, and make sure that all colleagues are given the same opportunities.  We're a big business with diverse working patterns and many business areas which means that we can find something that works for you.  Everyone is welcome at Tesco.
NOTE: Should you be successful in your application, your offer will be subject to and conditional upon you providing your bank account details on your agreed start date.